NONPROFIT NEWSLETTER:
OBSERVATIONS FROM THE 2022 SEASON
May 17, 2023
Welcome back to the Corinthian Events Nonprofit Newsletter!
If you ask our planners what events they are planning this spring, chances are that one of them is a nonprofit gala. A big part of our business at Corinthian Events is comprised of the various nonprofit clients we work with each year.
Nonprofit gala season is in full swing and we’re taking you along with us. For our second installment of the Nonprofit Newsletter, our team shares their biggest tips and tricks for ensuring a nonprofit event runs smoothly once you arrive onsite!
Make a Good First Impression
It is crucial for guests to have a seamless Registration process at your event as this is the first thing they experience upon arrival! Ensure that you have enough staff for the expected volume of guests to avoid long lines. It is also important to consider what attendees are handed upon arrival. Are you distributing event programs and auction numbers along with their name badge? Make sure it is feasible that guests can hold everything and still enjoy cocktail hour.
Prepare Technology in Advance
To avoid any technical difficulties on event day, make sure your AV team has all program content downloaded beforehand. Large video files can be tricky to load using the venue’s Wi-Fi! Additionally, if you are using mobile bidding or other technology to fundraise at the event, have a backup plan. If technology fails, you still need a way to record bids! It may be helpful to have a representative from the fundraising platform on-site during the event.
Build Yourself a Great Team
You can’t produce an amazing event without a fantastic team! Ensure that you have an adequate number of staff to handle all logistical elements of the event so that the client can focus on the program and their guests. Have a plan for each of your staff and review their assigned roles before stepping on site, so everyone knows your expectations. You also can not produce a successful nonprofit event without volunteers! Work with the client to make sure there are enough volunteers in the room during the program to survey the audience and record bids. Enthusiastic volunteers are crucial for successful fundraising at your event.
Build Yourself a Great Team
You can’t produce an amazing event without a fantastic team! Ensure that you have an adequate number of staff to handle all logistical elements of the event so that the client can focus on the program and their guests. Have a plan for each of your staff and review their assigned roles before stepping on site, so everyone knows your expectations. You also can not produce a successful nonprofit event without volunteers! Work with the client to make sure there are enough volunteers in the room during the program to survey the audience and record bids. Enthusiastic volunteers are crucial for successful fundraising at your event.
A Production Schedule is Your Best Friend
It never hurts to be extra prepared! Have a detailed schedule of the event day so that all staff and vendors know what is happening and when. Think through the load-in and breakdown of your event and include all details here as well. This will help establish a clear plan of communication and allow everyone onsite to navigate the day efficiently.
Directional Signage is a Must
Guests will not have a positive event experience if they can’t find their way around the venue! Visualize yourself as an attendee who has never been to the event space before and plan to create ample directional signage wherever needed. At nonprofit events, it is also important to list bidding and Wi-Fi information somewhere guests can easily read. We like to display silent auction items on large mightee mount signs at events, which is a great way for guests to view everything up close!
Practice Makes Perfect
Schedule a rehearsal prior to the event that all speakers and the AV team can attend. Rehearsing the program will make presenters more comfortable speaking on stage and better familiarize everyone with the Run of Show. Dedicating time to rehearse will help lower the risk of technical error and help create a seamless and engaging program once guests are in their seats!
Photo Credit: Maura Wayman Photography and Matt Teuten Photography
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We had the pleasure of working with Isabel on our recent event, and the experience was absolutely fantastic. From start to finish, the team was professional, attentive, and dedicated to ensuring everything went smoothly. The attention to detail and the seamless execution made the event unforgettable. We received so much positive feedback from our employees, and we couldn't be happier with the outcome!
"Corinthian Events met every one of my expectations, they were professional, prepared and able to pivot when we had minor changes. This organization is the one to work with if you are traveling to Boston!"
"Corinthian Events was SO wonderful to work with. Our guests LOVED the events that they planned for us. I would use them again 100%!!"
"The Corinthian team went above and beyond during our event as well as taking all of our wish lists and creating something truly fabulous. It was such a special event, all of our employees loved it all, down to every detail, we really can't thank you enough!"
"Everyone was wonderful to work with. They are very detailed and organized. Communication with myself, the vendors, and the hotel was seamless."
"I had an amazing experience with my Corinthian team! Their suggestions were spot on, and my attendees have done nothing but rave about their offsite dinner venues!"
"Our team felt we were being taken care of by the best team in Boston to bring our event goals and vision to life!"
"Three spectacular events were managed concurrently by Corinthian. They were able to meet my budget and keep all of my clients happy while executing exactly what we'd hoped for. If that wasn't enough, they pulled magic out of the air when I needed a last-minute favor. Well done!"
"Corinthian Events did a fabulous job proposing, planning, budgeting, and delivering my closing party event at the Marriott Boston Copley Place! I am so pleased with their work. Would like to hire them in every city we go to. Kudos to Shirley and Jesseca!"
"Corinthian Events stands above the rest. The amount of time and detail that they put into every aspect of the meeting is outstanding. I once thought I was a very detailed person…my level of detail does not come close to the minute details that they think of, which makes our events that much better!"
"Professional, knowledgeable, fast and responsive. Enjoyed working together as always!"
“The Corinthian staff are absolutely phenomenal! True professionals in every sense of the word. They worked arrivals, departures, tours, evening events, and everything in between. I work with a lot of DMC’s all over the world and they are number 1!”
We had the pleasure of working with Isabel on our recent event, and the experience was absolutely fantastic. From start to finish, the team was professional, attentive, and dedicated to ensuring everything went smoothly. The attention to detail and the seamless execution made the event unforgettable. We received so much positive feedback from our employees, and we couldn't be happier with the outcome!
"Corinthian Events met every one of my expectations, they were professional, prepared and able to pivot when we had minor changes. This organization is the one to work with if you are traveling to Boston!"
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